Vacancy Announcement

  • Vacancy Announcement

Vacancy Announcement

 

The Palestinian Academic Society for the Study of International Affairs (PASSIA) in Jerusalem is an independent think-tank which works to achieve its goals through the implementation of research and studies, roundtable meetings, interfaith dialogue, training and education in international affairs, civil society empowerment and the Question of Jerusalem.

We are seeking a highly organized and detail-oriented individual to join our team as an Adminis­trative Assistant, who will play a crucial role in supporting our day-to-day operations and ensuring smooth functioning of our office. The position is 30 hours per week (working days: Monday-Thursday and Saturday, from 10:00 a.m. till 4:00 p.m.).

 

Responsibilities:

  • Provide general administrative support and front-desk duties, including answering phone calls, correspondence, data entry, ordering supplies, and sales of publications

  • Schedule and coordinate appointments, meetings, events and travel arrangements

  • Maintain and update filing systems, databases, and records

  • Prepare reports, presentations, and other documents as needed

  • Assist with budget tracking, preparation of financial reports, and expense management (managing petty cash, handling invoices, paying monthly bills, making bank deposits)

  • Assist in translating documents and papers

  • Maintaining and updating PASSIA’s website and social media channels, including Facebook, Instagram, and other relevant platforms

  • Perform other administrative tasks and ad hoc projects as assigned.

Qualifications and Requirements:

  • Proven experience as an administrative assistant or in a similar role

  • Proficiency in MS Office (Word, Excel, PowerPoint)

  • Working knowledge of the Internet, Gmail, Facebook and Instagram

  • Working knowledge of office equipment, like printers and fax machines

  • Strong organizational and time management skills with the ability to multi-task

  • Excellent verbal and written communication abilities

  • Attention to detail and accuracy in work

  • Ability to handle multiple tasks and prioritize effectively

  • Discretion and confidentiality

  • Professional and friendly demeanor

How to Apply:

Please submit your CV and a cover letter to passia@passia.org with "Administrative Assistant" in the subject line of your email. Applications will be accepted until 20th of September 2023.

Candidates should reside in Jerusalem or be able to commute on daily basis to Jerusalem. We thank all applicants in advance, but regret that only those selected for an interview will be contacted.

 

PASSIA
Tel: 02-6264426 | Fax: 02-6282819
E-Mail: passia@passia.org
PO Box 19545, Jerusalem